Enhancing Workplace Cybersecurity with Smart Locker Systems

Unauthorized access to employee devices and confidential information can have serious consequences for businesses, including data breaches and compromised intellectual property. The financial impact of device security incidents is substantial, encompassing not only the direct losses from stolen or damaged equipment but also potential expenses such as legal fees, regulatory fines, and long-term damage to the company’s reputation. Smart locker solutions mitigate these risks by allowing companies to securely store devices, reducing the likelihood of loss, theft, or unauthorized use.  By prioritizing robust security measures like smart lockers, businesses can safeguard their assets and integrity, mitigating potential vulnerabilities and protecting against costly consequences.

What are smart lockers?

Smart lockers are advanced storage systems equipped with integrated technology that can help companies improve their operations through the convenient management of workplace devices or other company-owned assets. Smart lockers also provide unparalleled security for these assets, allowing businesses to keep their equipment safe and secure while providing administrators with insightful data on usage and security.

The importance of robust security protocols around workplace devices cannot be overstated. According to IBM, the average total cost of data breaches globally in 2023 was $4.45 million, up 15% since 2020. For companies that are investing millions of dollars annually into their devices, the cost of data breaches and potential device shrink certainly poses a grave threat to operations and bottom-line revenues. 

Smart lockers can significantly enhance workplace security through several key features and functionalities:

Role-based access:

Smart lockers are able to utilize robust role-based access methods to ensure that only authorized individuals can access the lockers and protected assets. This eliminates the risk of unauthorized access to company devices and the sensitive information they may hold.

Real-time tracking and management: 

Certain smart lockers such as ARC often come equipped with tracking and reporting capabilities, allowing administrators to track locker usage in real time. This enables managers to identify any behaviors that could create security vulnerabilities. The reporting also provides managers with tools to address these behaviors and take action as needed. 

Integration with access control systems: 

ARC can seamlessly integrate with existing access control systems used within an organization. This allows employees of the company to use their same Single Sign-On (SSO) ID to access the device management portal through an Application Programming Interface (API). This integration ensures that locker access aligns with employee permissions and security protocols established by the client company.

Improve the chain of custody: 

Every interaction with a smart locker is logged, creating a comprehensive chain of custody. This feature is incredibly important for companies utilizing mobile POS systems that handle consumers’ credit card information. Smart lockers can help trace who accessed a device and when which can be invaluable for security investigations or PCI-DSS compliance purposes.

While many smart lockers offer some of these security features, ARC is the only device management locker system to offer comprehensive security protocols. 

Incorporating smart lockers into your workplace security strategy is a proactive step towards safeguarding valuable assets and maintaining data integrity. By leveraging advanced technologies used in these intelligent systems, organizations can effectively bolster their security protocols and prevent unauthorized access.

As workplaces continue to evolve, embracing innovative solutions like smart lockers is essential for maintaining a secure and productive environment.

To learn more about how ARC can improve your workplace security, get in touch with our team HERE.